Basics of Letter Writing Etiquette

Thanks to the Internet, letter writing is slowly becoming a lost art. Most people would rather send off a quick e-mail than sit and write a letter. However, letters are still used by many people in professional settings. Instead of writing letters by hand, most people will now type them up on the computer. Being that people are so used to "computer talk," they often carry their "computer talk" over into their letters. If you are in need of stationary or address labels for your letters, you should check out Current Catalog and Checks in the Mail.



Letter Formatting



Whether you are sending a personal or professional letter, there is a certain way that your letter should be formatted. The first two lines of any letter should include your address and zip code. Your name is not required. You should then skip a line and write the title of the person you are writing to, followed by his address. You should then skip another line and start your letter off by writing "Dear, _____." The body of your letter will follow that.



Once you have finished writing your letter, skip another line, thank the person for their time, and ask that person to get in touch with you. A nice way to finish your letter is to write "Sincerely, _____." It is often a good idea to skip a few spaces so you can personally sign the letter.



Don't Write in All Caps



Unfortunately, many people will write letters in all capitals because it is easier to type that way. That might be okay when you are texting your friend or sending your friend an e-mail, but that is not acceptable when you are writing a letter. In today's world, writing in all caps is considered to be screaming. Some may take offense to you writing in all capital letters, which is not what you want when you are writing a letter. You should always use proper capitalization in any written correspondence.



Watch Your Tone



If you are telling a joke in person, the other person should be able to tell by the expression on your face. You can't transfer the expression on your face to a letter, so you need to watch your tone. You might be telling a joke, but it is very likely that the receiver of the letter will take offense to that joke or think that you are being rude. One of the keys to letter writing etiquette is to always assume that the receiver of the letter is not familiar with your personality. You should write your letters in the same tone that you would use when you are speaking to a potential employer.



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